The Best Way to Track Request Orders in Your Healthcare Clinics

No one likes learning to use another system. Healthcare professionals often complain about how many systems they have to learn and use to do their jobs. However, systems are put in place to help make your job easier. Systems help your clinic run more smoothly.

While it may be annoying to learn to run another system, putting one in place can simplify the tasks you need to manage. It can also give you more visibility as to what is happening in your clinic.

What Are Request Orders?

Before we can talk about tracking request orders, we need to understand what they are.

Clinics can use a couple of different types of request orders. One handles requests for patient procedures, labs, and other health tasks that help them figure out what is going on in their body. Another involves the running of the clinic itself. This article will discuss the second type of request order.

Request orders involve two main areas of your clinic: work requests, and supply orders.

Use a Work Request Order System For Your Clinic

Simply having staff members tell your managers what you need is an inefficient way to send in requests. Managers have a lot to accomplish at any given moment, and trying to remember what people have asked isn’t a reliable method.

Using a system specifically built for request orders will help your staff get what they need in a timely manner. Whether you need sanitization, someone to come and reset a room, or for a medical assistant to perform specific tests, you need to utilize a clinical work order system to do so.

Many clinics utilize two different systems for tracking supplies and work tasks. However, you don’t need to separate things in this way. You can use one system to run your entire clinic. Doing so is preferred, because then you have everything in one place, instead of trying to figure out where different aspects of your clinic are run.

Track Supplies Ordered To Prevent Common Inventory Issues

Medical supplies can get costly fast. On average, hospitals spend $3.1 million on supplies each year. Without having a way to track what you’ve used, what you still need, and what you no longer carry, you can run into many common inventory issues.

Going without specific medical supplies can be a serious threat to your clinic. Many doctors and assistants rely on having your supplies stocked to treat patients.

Whenever any of your staff see that supplies are running low, they can send in a new supply order request, or check the status of any others that might be in the system. Creating supply orders makes it so that multiple people don’t order the same thing more than once. Then, you won’t have a surplus that you can’t use before it expires or isn’t compatible with your equipment anymore.

Asset Panda can become a system that helps you track both work and supply orders. Let other staff members know when you need them to accomplish something. Likewise, put in orders that managers can take up with your vendors, and can send in at the right time. Our customizable system can help you set up notifications, so you can regularly check on your supplies. That way you don’t have to rely on busy staff noticing when things get low. You can also set up notifications so your staff knows when they need to address specific tasks that fall under their job description.