Our Technology in Action
See How Asset Panda Works for Your Organization
From equipment handoffs to inspections and audits, Asset Panda Pro helps teams track equipment, document work, and access the records they need, whether at a desk or in the field.
The Platform at a Glance
What Is Asset Panda?
Asset Panda is cloud-based asset management and asset intelligence software that brings asset tracking, assignments, maintenance, reporting, and lifecycle history together in one platform.
How It Works
From Your First Asset List to Everyday Operations
Start with the records you already have. Adapt fields and workflows as needed, without custom development for standard changes.
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Import your asset data
Import your asset list from Excel or CSV, including IDs, assignments, locations, and status. Add photos and documents to records as needed.
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Tailor fields and workflows
Use custom fields, forms, and reminders where they help – from equipment checkout to vehicle inspections or tool maintenance. Standard changes require no custom code.
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Give each team the right access
Set role-based permissions so field staff see the records and actions they need while managers retain appropriate reporting and oversight.
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Update records where work happens
Use mobile barcode or QR scans to check equipment in or out, capture photos, and complete inspections. Supported offline workflows save updates to sync when service returns.
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Use the history to make the next decision
Review assignments, condition, inspections, and maintenance in each asset's history. Dashboards, reports, notifications, and tickets help teams spot what needs attention.
Real-World Workflows
Asset Panda Features That Fit Different Workflows
Asset Panda's configurable workflows support IT, public works, and facilities without forcing identical processes. Here are three everyday examples.
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IT equipment handoff
Scan a laptop, record its assignee, and capture a signature when needed. Keep warranty and service history with the asset as it changes hands.
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Public works equipment inspection
Scan equipment, complete an inspection checklist, and attach a condition photo. Flag an issue and create a repair ticket tied to the asset.
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Multi-location facilities audit
Sites use relevant asset lists and forms. Staff scan to verify equipment, while authorized managers review exceptions across locations.
Built-in options: Custom fields, forms, views, permissions, notifications, automations, reports, and record attachments.
Mobile / Offline
Asset Tracking That Goes Wherever Your Team Works
The Asset Panda mobile app for iOS and Android keeps asset tracking close to the work. Scan barcode or QR labels, open records, capture photos, and complete permitted actions in the field.
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Scan and identify
Open an asset record with a barcode or QR scan.
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Record the handoff
Check an item in or out, update assignments, and capture required photos or signatures.
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Work offline when needed
Supported mobile actions save updates on the device and sync when connectivity returns.
From audits to equipment checkouts, staff can update asset records where work happens.
Integrations
Works With the Tools You Already Use
Connect Asset Panda with tools such as Microsoft Intune, Jamf Pro, Microsoft Entra ID, ServiceNow, and QuickBooks.
For additional connections, explore our API, webhooks, and SFTP. Available data and setup requirements vary by integration.
Security and Procurement
Security and Access Controls Your Organization Can Review
Role-based permissions help control access to asset records, while activity history supports accountability. Asset Panda runs on AWS and encrypts customer and application data at rest and in transit.
Our security program includes a SOC 2 Type II examination. Review our security documentation or discuss specific government, healthcare, and enterprise requirements with us.
Asset Panda Technology FAQ
What is Asset Panda Pro used for?
Asset Panda Pro helps teams track equipment, manage assignments, check assets in or out, run inspections, record maintenance, and review reports, tickets, and lifecycle history.
Which Asset Panda features can we customize?
Administrators can configure custom fields, forms, views, permissions, notifications, and automations without coding for standard changes.
Can different departments or locations work in the same system?
Yes. Teams can organize assets by department or location and use role-based permissions to see the relevant records, forms, and reports.
How does Asset Panda handle barcode and QR code check-in, checkout, and audits?
Scan a barcode or QR label to open an asset record and complete permitted check-in, checkout, transfer, or audit actions. Required fields, photos, and signatures can be part of the process.
Can we use Asset Panda offline?
Yes, for selected Asset Panda Pro mobile workflows. Prepare relevant records before going offline; saved updates sync when connectivity returns. Ask us to confirm the actions your team needs.
Can we import existing spreadsheets and attachments?
Import asset data from Excel or CSV. Photos and documents can be attached to records separately.
Does Asset Panda connect with our IT, finance, or help desk software?
Yes. Our integrations cover device management, identity, service desks, and finance. An API, webhooks, and SFTP provide additional options. Availability and data exchange vary by integration.
How do Asset Panda and UrsaAI work together?
Asset Panda handles the records, access, and workflows. UrsaAI helps teams search, analyze, and act on information within the platform.
Getting Started
Get Started With the Assets You Already Have
Bring an asset list and one process you’d like to improve. Our team can help with data imports, onboarding, and training.
